BVC Conflict of Interest Policy for Grant Participants 2018-05-10T18:35:46+00:00

Brazos Valley Cares grant recipients must comply with the conflict of interest policy as outlined below:

Conflict of Interest Policy for Grant Recipients

All individuals involved in a program grant and/or award shall conduct their activities in a way that avoids any actual or perceived conflict of interest. A conflict of interest is a relationship among individuals through which an individual involved in a program grant or award causes benefit, or could be perceived to cause benefit, for such individual or such individual’s family, personal acquaintances, business colleagues, business interests, or an organization in which such individual is a trustee, director, or officer. This conflict of interest policy shall be applied in the following circumstances as specifically set forth below. The application of this conflict of interest policy shall not be limited to these circumstances.

Award recipient eligibility

Those individuals defined below shall not be candidates or final award recipients or beneficiaries of any BVC program. Such individuals shall include current BVC Trustees, Committee Members, or volunteers; spouses, lineal descendants (children or grandchildren by blood, legal adoption, or marriage without adoption), spouses of lineal descendants or ancestors (parents or grandparents by blood) of persons in the foregoing categories; employees of agencies, organizations, or institutions partnering with BVC. Former BVC Trustees, Committee members, and volunteers shall continue to be ineligible for a period of 36 months after termination of their membership. Persons who were ineligible based on their familial relationship to a former BVC Trustee, Committee member, or volunteer shall continue to be ineligible for a period of 36 months after termination of their family member’s membership.

Impartiality of selection committee

BVC Trustees, Committee members, or volunteers who serve on the BVC Grant Committee are expected to exercise complete transparency in their familiar, personal, or business relationship with an applicant and must notify the committee chair in advance of the selection process of any actual or perceived conflict of interest due to the committee member’s association with a BVCgrant award candidate, e.g. employees of the same firm or organization, familial relationship, etc. The Grant Committee chair will decide how and if that committee member should participate in the selection process for that one or all candidates with whom there is an actual or perceived conflict of interest. If the Grant Committee chair is the individual with an actual or perceived conflict of interest, the BVC Chairman, as appropriate, will decide how and if such chair should participate in the selection process for that one or all candidates with whom there is an actual or perceived conflict of interest.

Business transactions with vendors

Before BVC conducts business transactions related to a grant award in which the vendor receives payment from BVC, a fair and open process must be conducted to ensure that the best services are secured at a reasonable cost, despite any connection between a vendor and BVC or its Trustees, Committee members, or volunteers. Possible conflicts of interest may arise when an associate of BVC is considering business in which funds will be paid to the BVC associate; a goods and/or services provider owned or managed by a BVC associate, spouse, lineal descendants (child or grandchild by blood, legal adoption, or marriage without adoption), spouses of lineal descendants, and ancestors (parent or grandparent by blood), or employees of agencies, organizations, or institutions partnering with BVC.

Business transactions with vendors

Before BVC conducts business transactions related to a grant award in which the vendor receives payment from BVC, a fair and open process must be conducted to ensure that the best services are secured at a reasonable cost, despite any connection between a vendor and BVC or its Trustees, Committee members, or volunteers. Possible conflicts of interest may arise when an associate of BVC is considering business in which funds will be paid to the BVC associate; a goods and/or services provider owned or managed by a BVC associate, spouse, lineal descendants (child or grandchild by blood, legal adoption, or marriage without adoption), spouses of lineal descendants, and ancestors (parent or grandparent by blood), or employees of agencies, organizations, or institutions partnering with BVC.